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1  General Category / Council Meeting Minutes / January 10, 2019 Council Meeting Minutes on: January 17, 2019, 09:46:55 AM
Ashley Village Council Meeting Minutes

          January 10, 2019




The regular council meeting was called to order at 7:04 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Dave Foote, Doug Schneider, Stefanie Studt, Robert Studt, Michelle Fitzpatrick Clerk, Mary Osborn, Treasurer, Jeff Peters, DPW Supervisor, Absent R. Keck, Projects Manager.

Visitors:  None Present

D. Denniston     made a motion to approve the agenda as presented.  Supported by  R. Studt.  Motion carried.

R. Studt   made a motion to accept the Council Meeting Minutes of December 13, 2018 as presented.  Supported by D. Schneider.  Motion carried.

After review and discussion D. Denniston  made a motion to approve the check register/expenditures from December 14, 2018 thru January 10, 2019.  Supported by S. Studt.  Motion carried.

Fire/Rescue Report:  Report was reviewed and discussed.

Old Business:

Wage committee presented to council that water/sewer operator position was eliminated  and DPW will take over operations going forward.

New Business:

Wage committee presented with change in positions for DPW employees, B. Lamey will be moved into part-time position and R. Brzak will listed as a Per Diem employee. 

After Review and discussion D. Foote made motion to accept the budget committee’s recommendations and approve the Amended Budget. Supported by  S. Studt.   Motion Carried.

President A. Paksi  informed council that FY19/20 discussions have begun and that she has requested all departments to turn in their budget.

After review and discussion the Final Rural Water Study to be tabled until after Water/Sewer Committee meets.

R. Studt presented Public Safety recommendations to meet with all Townships that Fire/Rescue covers to discuss contracts, meeting was set for Monday, January 14, 2019.  He also presented with the request from Fire/Rescue to receive monetary compensation for working the Hobo Kitchen during Country Christmas, after review and discussion council tabled until further discussions.

R. Studt  made motion to adjourn regular council meeting at 8:38pm.  Supported by D. Schneider.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                      Michelle Fitzpatrick, Village Clerk

2  General Category / Public Notices / January 2019 Village Meetings on: December 20, 2018, 10:57:04 AM
*NOTICE*


Upcoming Village Meetings

   January 3, 2019 10:00am – Budget committee Meeting
   January 7, 2019, 7:00pm– Fire & Rescue Meeting (Fire Hall)  
   **January 9, 2019, 4:00pm – Public Safety Committee Budget Meeting (Village Office)
   January 10, 2019 7:00pm – Council Meeting (Community Center)
        **January 14, 2019 7:00pm - Public Safety Committee meeting (Community Center)
   **January 15, 2019 10:00am – Wage Committee Meeting & Budget Committee Meeting to follow(Village Office)
        **January 30, 2019 3:00pm – Public Safety Committee (Village Office)

**Indicates New meeting

***Subject to change with proper Notice***
                                                          
   
Original Post 12/20/18 11:00Am
Updated Post 1/7/19 11:30am; 1/23/19 3:09pm
3  General Category / Council Meeting Minutes / December 13, 2018 Council Meeting Minutes on: December 20, 2018, 10:47:52 AM
Ashley Village Council Meeting Minutes
December 13, 2018


The regular council meeting was called to order at 7:01 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Dave Foote, Stefanie Studt, Robert Studt, Michelle Fitzpatrick Clerk, Mary Osborn, Treasurer, R. Keck, Projects manager.  Absent Doug Schneider, Jeff Peters, DPW Supervisor

Visitors:  Dustin Drabek – Decker Agency, Dan Morden - GCCDA

  R. Studt     made a motion to approve the amended agenda as presented adding Fire Department, Council Meetings and Marijuana use in town to the agenda.  Supported by  M. Turner.  Motion carried.

S. Studt  made a motion to accept the Council Meeting Minutes of November 8, 2018 as presented.  Supported by D. Denniston.  Motion carried.

After review and discussion R. Studt  made a motion to approve the check register/expenditures from November 9, 2018 thru December 13, 2018.  Supported by S. Studt.  Motion carried.

Old Business:

After review and discussion  R. Studt made motion to Rescind Resolution 2018-10 supported by M. Turner.   RESOLUTION TO ADD READINESS TO SERVE FEE AND REVISE WATER RATES AND FEES FOR THE VILLAGE OF ASHLEY
 Ayes:  A. Paksi, R. Studt, D. Denniston,  S. Studt, M. Turner
Nays: D. Foote
Abstain: 0
Absent:  D. Schneider
Resolution 2018-10 Rescinded.

After review and discussion D. Foote made motion to Amend Adopted Resolution 2018-11 supported by S. Studt to change effective date from December 1, 2018 to January 1, 2019  RESOLUTION TO SEWER RATES AND FEES FOR THE VILLAGE OF ASHLEY
Ayes:  A. Paksi, D. Foote, R. Studt, D. Denniston, S. Studt, M. Turner
Nays: 0
Abstain: 0
Absent:  D. Schneider
Resolution 2018-11 Amended.

New Business:

After review and discussion R. Studt motioned to remove Tisha Dodd from all Village Accounts effective 12/13/18. Supported by S. Studt.  Motion Carried.

 Grievance was received for Blight Ordinance 2011-03 sect. 3-B-C violation at a residence in village limits.  After review and discussion it was determined that a certified letter will be sent out giving resident 15 days to correct violation without fines.

After review and discussion R. Studt  made motion to accept Gratiot County Community Foundation Grant for $3675.  Supported by M. Turner.  Motion Carried.

Clerk, M. Fitzpatrick gave updates on LWCF and SRTS Grant Funds.

After review and discussion M. Turner  made motion to Cash in CD #210 in the amount of $75,758.37 to be reimbursed back into a CD when Grant Monies are refunded.  Supported by S. Studt.  Motion Carried.

After review and discussion it was determined to discuss with Chief that Fire/Rescue department budget include building maintenance.

 After review and discussion  R. Studt made motion to Adopt Resolution 2018-12 supported by D. Foote.   RESOLUTION TO RESCIND COUNCIL AND COMMITTEE MEETINGS COMPENSATION  FOR ALL TRUSTEES AND PRESIDENT  FOR THE VILLAGE OF ASHLEY FOR EFFECTIVE DATES OF DECEMBER 13, 2018 THRU FEBRUARY 28, 2019.
 Ayes:  A. Paksi, R. Studt, D. Denniston, S. Studt, D. Foote
Nays: M. Turner
Abstain: 0
Absent:  D. Schneider
Resolution 2018-12 ADOPTED

After review and discussion  D. Foote  made motion to Adopt Resolution 2018-13 supported by R. Studt.   RESOLUTION TO REDUCE COUNCIL MEETING COMPENSATION  FOR ALL TRUSTEES AND PRESIDENT  FOR THE VILLAGE OF ASHLEY FOR FROM $60 PER MEETING TO $30 PER MEETING EFFECTIVE MARCH 1, 2019.
 Ayes:  A. Paksi, R. Studt, D. Denniston, S. Studt, D. Foote
Nays: M. Turner
Abstain: 0
Absent:  D. Schneider
Resolution 2018-13 ADOPTED

After review and discussion  D. Foote  made motion to Adopt Resolution 2018-14 supported by D. Denniston.   RESOLUTION TO REDUCE COMMITTEE MEETINGS COMPENSATION  FOR ALL TRUSTEES AND PRESIDENT  FOR THE VILLAGE OF ASHLEY FOR FROM $30 PER MEETING TO $10 PER MEETING UP TO $1,000 WITH REMAINING MEETINGS COMPENSATION TO BE UNPAID EFFECTIVE MARCH 1, 2019.
 Ayes:  A. Paksi, R. Studt, D. Denniston, S. Studt, D. Foote
Nays: M. Turner
Abstain: 0
Absent:  D. Schneider
Resolution 2018-14 ADOPTED


D. Foote made motion to adjourn regular council meeting at 9:32pm.  Supported by D. Denniston.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                      Michelle Fitzpatrick, Village Clerk

4  General Category / Council Meeting Minutes / November 8, 2018 Council Minutes on: November 15, 2018, 06:14:35 PM
Ashley Village Council Meeting Minutes
November 8, 2018


The regular council meeting was called to order at 7:02 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Dave Foote, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, Michelle Fitzpatrick Clerk, R. Keck, Projects manager.  Absent Mary Osborn, Treasurer.

Visitors:  Cheri Slavik, Brandon Slavik-Chief, Bryan Moore-Assistant Chief, Dawn Wirt & family

  R. Studt     made a motion to approve the amended agenda as presented adding Park Bathrooms to the agenda and striking Fire & Rescue Department Report from the agenda.  Supported by  D. Schneider.  Motion carried.

D. Denniston made a motion to accept the Council Meeting Minutes of September 13, 2018 as presented.  Supported by S. Studt.  Motion carried.

After review and discussion M. Turner made a motion to approve the check register/expenditures from October 12, 2018 thru November 8, 2018.  Supported by D. Schneider.  Motion carried.

Fire & Rescue Department Report – 

Old Business:

After review and discussion M. Turner  made motion to make the Fire Auxiliary account #7359 one account and to combine Fire and Rescue Fundraising Accounts #5066, #8307 and #1685 as on account.  Supported by D. Denniston.  Motion Carried.

After review and discussion M. Turner made motion to allow fire chief to transfer up to $5,000 from Fire/Rescue fundraising account to Fire Auxiliary account for the purpose of Country Christmas with approval from a Public Safety Committee Member.  Supported by D. Schneider.  Motion Carried.

New Business:

After review and discussion M. Turner made motion to accept Public Safety Committee salary recommendations for Chief at $3,000, Assistant Chief at $2000, Captain(s) at $750 and Lieutenant(s) at $375.  Supported by D. Schneider.  Motion Carried.

After review and discussion M. Turner made motion to accept Public Safety Committee recommendations to raise spending cap for Chief and Assistant Chief Purchase limit from $250 to $500.  Supported by D. Schneider.  Motion Carried.

After review and discussion S. Studt made motion to Adopt Resolution 2018-10 supported by D. Schneider.   RESOLUTION TO ADD READINESS TO SERVE FEE AND REVISE WATER RATES AND FEES FOR THE VILLAGE OF ASHLEY
 Ayes:  A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt, M. Turner
Nays: 0
Abstain: 0
Absent:  0
Resolution 2018-10 Passed and Adopted.

After review and discussion R. Studt made motion to Adopt Resolution 2018-11 supported by D. Schneider.   RESOLUTION TO SEWER RATES AND FEES FOR THE VILLAGE OF ASHLEY
Ayes:  A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt, M. Turner
Nays: 0
Abstain: 0
Absent:  0
Resolution 2018-11 Passed and Adopted.

After review and discussion D. Foote made motion to accept the Budget Committee recommendations and to Approve and Adopt the amended budget.  Supported by M. Turner.  Motion Carried.

After review and discussion D. Denniston made motion to suspend 2019 Trading Days Event to be revisited in 2020.  Supported by D. Schneider.  Motion Carried.

After Review and Discussion it was determined to table discussion on Lagoons until further information is received. 

Grievance was received for Zoning Ordinance section 3; article III #2 violation at a residence in village limits.  After review and discussion it was determined that a certified letter will be sent out giving resident 15 days to correct violation without fines.

President Paksi informed trustees that the Gratiot County Community Foundation awarded our requested grant for repairs and remodel of our park bathrooms.

M. Turner made motion to adjourn regular council meeting at 9:30pm.  Supported by D. Schneider.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                     Michelle Fitzpatrick, Village Clerk

5  General Category / Council Meeting Minutes / October 11, 2018 Council Minutes on: October 17, 2018, 01:35:54 PM
Ashley Village Council Meeting Minutes
October 11, 2018


The regular council meeting was called to order at 7:01 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Dave Foote, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, Michelle Fitzpatrick Clerk, R. Keck, Projects manager and Mary Osborn, Treasurer arrived subsequently.

Visitors:  Cheri Slavik, Brandon Slavik-Chief

  D. Denniston    made a motion to approve the amended agenda as presented adding furnish new Sewer/Water to New property owners to agenda.  Supported by S. Studt.  Motion carried.

S. Studt made a motion to accept the Council Meeting Minutes of September 13, 2018 as presented.  Supported by D. Denniston.  Motion carried.

After review and discussion R. Studt made a motion to approve the check register/expenditures from September 14, 2018 thru October 11, 2018.  Supported by D. Denniston.  Motion carried.

Fire & Rescue Department Report – Fire and Rescue report was reviewed and discussed.   Chief Slavik presented with a request to spend up to $500 for the purchase of a new sink.

D. Foote made motion to allow Fire & Rescue Department to spend up to $500 to purchase a new sink from the Fund Raising Funds.  M. Turner supported.  Motion Carried.



Old Business:

Water and Sewer Committee presented with recommendation of implementing a $50 Right to Serve Fee for all village structures with water supplied to it and then adjust water rate to $26.98 per month.

D. Schneider made motion to accept Water and Sewer Committee recommendations as presented.  S. Studt supported.  Motion Carried. 

New Business:


Chief Slavik presented with request to move $9952.30 that was used to pay off tanker out of Fire Fund and put back into Fire Truck Replacement Fund.

D. Foote motioned to transfer $9952.30 from Fire Fund Account and put back into Fire Truck Replacement Fund Account.  Supported by d. Denniston.   Motion Carried.

Chief Slavik also presented with request to combine all four Fire/Rescue Fundraising Accounts into one account, council tabled until presented to Public Safety Committee.  Chief Slavik requested to move monies out of Fire/Rescue Building Fund account into the Fire Auxiliary Account until Accounts are combined.

D. Denniston made motion to move $10,000 out of Fire/Rescue Building Fund into Fire Auxiliary Fund Account.  Supported by D. Foote.  Motion Carried.

Clerk presented with a request from the Loft Kids from the Mash program at the Ashley United Methodist Church to paint the trash cans at the park.  Discussion was tabled until further information was received.

R. Keck stated that an application to Gratiot Community Foundation was sent in for request for a grant in the amount of $3675 to fix the restrooms at the Park.   No word as of yet to whether grant was approved yet or not.

R. Keck informed Trustees that the Country Christmas Committee put together a meeting with Little League Parents to meet with a Turf Specialist to discuss the Park Ball Field turf for October 23, 2018.

Resident Grievances were reviewed and discussed.

D. Foote presented with regards to the new property owner by the Lagoons request for Water / Sewer hook-up at new residence, after review and discussion it was determined to table the topic until all permits and details are provided by the owner.

D. Denniston made motion to adjourn regular council meeting at 8:54pm.  Supported by D. Schneider.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                    Michelle Fitzpatrick, Village Clerk

6  General Category / Public Notices / October 2018 Village Meetings on: October 10, 2018, 08:25:00 AM
*NOTICE*

Upcoming Village Meetings

October 1, 2018, 7:00pm– Fire & Rescue Meeting (Fire Hall)  
9:00am – 12:00pm – Country Christmas Worker Bees Begin and will meet every Thursday until
October 11, 2018 6:00pm – Water/Sewer Committee Meeting (SAW Grant) 6:00pm (Community Center)
October 11, 2018 7:00pm – Council Meeting (Community Center)
October 13, 2018 1:30pm – Budget Committee Meeting (Amend Budget)  Village Office

*** NEW MEETING***
October 30, 2018  3:00pm – Public Safety Committee Meeting – Village Office
                                                      

Original Post 10/01/2018 - 10:30am
2nd Post 10/29/2018 – 9:54am
   
7  General Category / Council Meeting Minutes / September 13, 208 Council Minutes on: September 19, 2018, 01:52:03 PM
Ashley Village Council Meeting Minutes
September 13, 2018


The regular council meeting was called to order at 7:00 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, Michelle Fitzpatrick Clerk, R. Keck, Projects manager and Mary Osborn, Treasurer. Absent Dave Foote.

Visitors:  Roger Numerich – here for observation, Ann Marie Bradley – here for observation, Brandon Slavik-AVFD

R. Studt    made a motion to approve the amended agenda as presented adding Fire/Rescue Department Bank accounts to agenda.  Supported by D. Schneider.  Motion carried.

R. Studt made a motion to accept the Council Meeting Minutes of August 9, 2018 as presented.  Supported by M. Turner.  Motion carried.

After review and discussion R. Studt made a motion to approve the check register/expenditures from August 10, 2018 thru September 12, 2018.  Supported by D. Schneider.  Motion carried.

Fire & Rescue Department Report – Chief Slavik requested update on Truck 222 repair, J. Peters gave him update and stated we are awaiting additional parts to be shipped.  Fire Department inquired about raffling off a quilt for fundraising during Country Christmas, council gave consent with raffle licensing in place.  Chief also inquired about being put on as signer for fire/rescue accounts, he requested for both he and Assistant Chief Moore be added on accounts at this time.  Chief Slavik also presented with a Truck Upgrade proposal requesting to get specs on a new Rescue truck using old truck as brush truck, council gave the go ahead to get quotes and bring back to council for approval.

Old Business:


Water and Sewer Committee presented updates on SAW Grant stating they met with Spicer Engineers and Financial Analyst and had to come up with a level of service for our Capital Improvement Plan to fix Storm & Waste Water pipes.  Chairman of committee R. Studt stated it would be in the best interest financially for the Village to go with the minimum level of service at this time.  Council agreed with the decision.

New Business:

Fiscal Year 2018 Audit was turned into Dept. of Treasury, we received letter for “Request for Improvement of Deficiencies-Corrective Action Plan”.  Council reviewed the request and gave response for corrective action plan to be submitted by the Clerk.

DPW Supervisor J. Peters presented with a quote from Nelson Tank for Tower Inspection that is overdue.

R. Studt made a motion to sign contract with Nelson Tank to spend up to $2450.  Supported by M. Turner.  Motion Carried.

R. Keck gave update for Park Completion, he has stated we are nearing the completion of Park and will need to plan a Park Dedication Ceremony for next spring.  He also stated there is an excess of $8,000 in grant funds that can still be used, council discussed some of the options to utilize these funds and have determined Park Benches and Signage would be beneficial for the use of those funds.

DPW Supervisor J. Peters presented with the need for Electrical Improvements for the Remenar building before Country Christmas, he informed council of quote form Randy Davis for the improvements.

D. Denniston  made motion to hire Randy Davis to improve electrical components for the Remenar building spending up to $2150 to be paid out of Country Christmas Fund.  Supported by Stefanie Studt.  Motion Carried.

DPW Supervisor J. Peters presented with the need for spray for the Lagoons to kill the duck weed.  He also discussed the treatment of Bag Enzymes for Pond Maintenance at the cost of $864.58 per month and how it would be beneficial for Pond Maintenance.

M. Turner made motion to purchase spray for the Lagoons to eliminate Duck Weed not to exceed 10 gallons. Supported by D. Denniston.  Motion Carried.

DPW Supervisor J. Peters informed Council of the need for a new Fire Hydrant to replace the one at Farr and Oak streets.

D. Schneider made motion to purchase/replace Fire Hydrant at Farr and Oak Street not to exceed $2500.  Supported by M. Turner.  Motion Carried.

Village Clerk M. Fitzpatrick presented invoice from Mike and Son Asphalt for $108,138.42 for payment.

D. Denniston made a motion to pay Mike & Son Asphalt invoice for $108,138.42 by transferring $50,000 from Country Christmas Fund (funds paid back to the village) to Parks & Recreation Fund and by cashing in two General CD’s in the amounts of $17,661.42 and  $17,798.68 depositing into P&R Fund and $22,678.32 remaining balance out of Park & Rec fund.  For a total of  $108,138.42 .  When Grant reimbursements funds are received $50,000 will be replaced into General Fund and CD’s will be replaced.  Supported by D. Schneider.  Motion Carried.

Resident Complaints received regarding abandoned building on corner of Pine & Quarterline and East side of Quarterline Street.  Resident requests both properties to be cleaned up and standards put forth on abandoned properties.  Council stated that one of the buildings has been monitored by County, clerk will contact County to check on status of this property and council will look into the other building.   Standards are put forth in our Blight Ordinance and our Zoning Ordinance to be reviewed by council again.

R. Studt  made a motion to add Chief Brandon Slavik and Assistant Chief  Richard Bryan Moore to Fire/Rescue accounts getting debit cards in their name.  Supported by D. Denniston.  Motion Carried.

D. Schneider made motion to adjourn regular council meeting at 9:07pm.  Supported by M. Turner.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                     Michelle Fitzpatrick, Village Clerk
8  General Category / Special Events/Festivals / 2018 Country Christmas Train Schedule on: August 30, 2018, 09:25:59 AM
Please see Attached 2018 Country Christmas Train Schedule
9  General Category / Public Notices / September 2018 Village Meetings on: August 30, 2018, 09:18:20 AM
*NOTICE*

Upcoming Village Meetings

September 10, 2018, 7:00pm– Fire & Rescue Meeting (Fire Hall)
September 5, 2018 3:00pm – Water & Sewer Committee Meeting SAW Grant(Village Office)
September 6, 2018  3:00pm – Water & Sewer Committee Meeting SAW Grant(Community Center)
September 6, 2018  9:00am – 12:00pm – Country Christmas Worker Bees Begin and will meet every Thursday until November 15, 2018
September 13, 2018 7:00pm – Council Meeting (Community Center)

   
Original Post 8/30/2018
10:30am

***Subject to change with proper Notice***
10  General Category / Council Meeting Minutes / August 9, 2018 Council Minutes on: August 14, 2018, 08:50:33 AM
Ashley Village Council Meeting Minutes
August 9, 2018


The regular council meeting was called to order at 7:02 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Dave Foote, Mike Turner, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, Michelle Fitzpatrick Clerk, Absent Dee Denniston, R. Keck, Projects manager and Mary Osborn, Treasurer

Visitors: 

D. Foote    made a motion to approve the amended agenda as presented striking Village Blight from agenda.  Supported by D. Schneider.  Motion carried.

S. Studt made a motion to accept the Council Meeting Minutes of July 19, 2018 as presented.  Supported by D. Foote.  Motion carried.

After review and discussion R. Studt made a motion to approve the check register/expenditures from July 19, 2018 thru August 9, 2018.  Supported by D. Foote.  Motion carried.

Fire Department Report – Chief Slavik stated the department was looking into quotes for washer & dryer for the department to wash uniforms.  He also informed council that both Fire and Rescue will be pulling their fundraising funds from the Building Reserve Fund and putting back into their Volunteer Fund.

Rescue Report – Chief Dodd requested approval to spend up to $1200 for re-lettering the Rescue truck, council approved.  She also stated that she would like to write a grant to purchase a new AED Defibrillator for the department, council approved.

Old Business:


Mike Townsend was present to discuss the Lagoon system violations.  After review and discussion Council requested that Mr. Townsend send his replies back to DEQ to DPW Supervisor Jeff Peters before sending to DEQ.

After review and discussion  M. Turner  made motion to Adopt Resolution 2018-08 supported by D. Schneider.   RESOLUTION TO ESTABLISH A MILLAGE TO FUND MAINTENANCE, REPAIR AND REPLACEMENT OF SIDEWALKS WITHIN THE VILLAGE OF ASHLEY.
Ayes:  A. Paksi, D. Foote, R. Studt, D. Schneider, S. Studt, M. Turner
Nays: 0
Abstain: 0
Absent: D. Denniston
Resolution 2018-08 Passed and Adopted.

After review and discussion D. Schneider  made motion to Adopt Resolution 2018-09 supported D. Foote.  RESOLUTION TO ESTABLISH A MILLAGE TO FUND FOR SPRAYING MOSQUITOS, INCLUDING THE COST OF THE CHEMICAL AND THE EQUIPMENT NECESSARY FOR SPRAYING.
Ayes:  A. Paksi, D. Foote, R. Studt, D. Schneider, S. Studt, M. Turner
Nays: 0
Abstain: 0
Absent: D. Denniston
Resolution 2018-09 Passed and Adopted.

New Business:


After review and discussion D. Foote made motion to appoint Bryan Moore as Assistant Chief for combined Fire & Rescue Department effective September 1, 2018.  Supported by D. Schneider.  Motion Carried.

After review and discussion R. Studt made motion to appoint Frank Sefl as Captain for combined Fire & Rescue Department effective September 1, 2018.  Supported by D. Foote.  Motion Carried. 

President Paksi brought to table the Rural Water Rate Study stating that Rural Water needs additional information to continue with the Rate Study.  It was recommended by Water and Sewer committee that the rates be based on equivalent REU’s, that Industrial is charged at 1.93 REU’s and that we add $5,000 to the equation for Capital improvement.  After review and discussion council decided to move forward with the rate study with the recommendations from water and sewer committee and bring back rates with these figures to future council meeting.


 D. Foote made motion to adjourn regular council meeting at 8:25pm.  Supported by D. Schneider.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                     Michelle Fitzpatrick, Village Clerk

11  General Category / Public Notices / August Committee Meeting Schedule on: July 31, 2018, 10:19:47 AM
*NOTICE*
***CHANGE***

Upcoming Village Meetings

August 6, 2018, 7:00pm– Fire & Rescue Meeting (Fire Hall)
***August 9, 2018  5:00pm - Public Safety Committee Meeting (Village Office) posted 8/8/18 11:45am
August 9, 2018 1:00pm – Water & Sewer Committee Meeting (Village Office)
August 9, 2018  7:00pm -  Council Meeting (Community Center)
12  General Category / Council Meeting Minutes / July 19, 2017 Council Minutes on: July 25, 2018, 10:52:25 AM
Ashley Village Council Meeting Minutes
July 19, 2018

The regular council meeting was called to order at 7:00 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Dave Foote, Dee Denniston, Mike Turner, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, R. Keck, Projects manager, Michelle Fitzpatrick, Clerk and Mary Osborn, Treasurer

Visitors:  Courtney Kurncz brought concern to council of vehicles and off road vehicles driving on the walking/bike path at the park and questioned what steps will be taken to prevent that from happening.  After review and discussion council stated that they will be putting signage up stating no motorized vehicles allowed and also look into putting barriers up as obstacles for vehicles to get thru on the path.

  R. Studt    made a motion to approve the amended agenda as presented with addition of SRI Christmas Train and Crack Seal for roads.  Supported by D. Foote.  Motion carried.

S. Studt made a motion to accept the Council Meeting Minutes of June 14, 2018 as presented.  Supported by D. Foote.  Motion carried.

After review and discussion M. Turner made a motion to approve the check register/expenditures from June 15, 2018 thru July 19, 2018.  Supported by R. Studt.  Motion carried.

Fire Department Report – Chief Slavik gave report and noted that he was still getting acclimated to his new position.   He inquired about the status of 1988 International truck, D. Foote stated that it was still a work in progress.  Chief Slavik also requested verification of the steps to take and capped dollar amount for spending on repairs and purchase of equipment, council confirmed that capped amount is $250 without approval and if approval needed for more to contact public safety committee member for approval.

Rescue Report – Reviewed and Discussed.

Old Business:

After review of estimates and discussion M. Turner made motion to accept the Bid from Lambrights Construction for Bid amount of $10,552.00.  Supported by D. Schneider.  Motion Carried.

The village Lagoon System was inspected by DEQ and is awaiting a letter from them on their findings.  After review and discussion it was determined that an invite will be sent out to Water Operator Mike Townsend to go over DEQ findings.

After review and discussion it was determined to move forward with Mosquito Spray Millage and to request village attorney to assist us to have on next election ballot.

Updates and progress on Safe Routes to School (sidewalks) was discussed.

Updates and progress on SAW Grant was discussed.

New Business:

Village of Ashley’s 2017 Water Report was reviewed.  After review and discussion it was determined to give copy of report to all residents.

S. Studt made motion to remove Mike Turner from all village accounts at Mercantile Bank.  Supported by D. Foote.  Motion Carried.

S. Studt made motion to accept Mike Turner’s resignation as Fire Chief.  Supported by D. Foote.  Motion Carried.



D. Foote made motion to appoint Brandon Slavik as Fire/Rescue Chief of the Combined Department effective September 1, 2018.  Supported by S. Studt. Motion Carried.   

Reminder that Public Safety Committee Meeting was set for July 23, 2018 at 7:30pm located at the Community Center.

After review and discussion of developing a Fire Authority Board it was determined that the village will send out letters to Washington, Hamilton, North Star and Elba townships to ask for their feedback on becoming a Fire Authority Board.

The Village Park bathroom are in need of repair, after review and discussion council decided to table this topic until all trustees have had a chance to look at the park bathrooms.

D. Foote made motion to move forward with a .5mil for a period of 6 years for village sidewalks.  Supported by M. Turner.  Motion Carried.

After review and discussion D. Foote motioned to spend up to $5,000 on Crack Seal for major and local streets.  Supported by M. Turner.  Motion Carried.


S. Studt made motion to adjourn regular council meeting at 9:10pm.  Supported by D. Schneider.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                      Michelle Fitzpatrick, Village Clerk

13  General Category / Council Meeting Minutes / June 14, 2018 Council Meetings on: July 03, 2018, 09:40:06 AM
Ashley Village Council Meeting Minutes
June 14, 2018


The regular council meeting was called to order at 7:00 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Dave Foote, Dee Denniston, Mike Turner, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, R. Keck, Projects manager and Mary Osborn, Treasurer. Absent Michelle Fitzpatrick, Clerk

Visitors:

  S. Studt    made a motion to approve the amended agenda as presented with addition of Major Street improvements, blight in village.  Supported by R. Studt.  Motion carried.

R. Studt made a motion to accept the Council Meeting Minutes of April 12, 2018 as presented.  Supported by D. Denniston.  Motion carried.

After review and discussion D. Denniston made a motion to approve the check register/expenditures from April 13, 2018 thru May 10, 2018.  Supported by M. Turner.  Motion carried.

Fire Department Report – Done Quarterly Now.

Rescue Report – Done Quarterly Now.

Old Business:

No Old Business to discuss.

New Business:

After review and discussion D. Foote  made a motion to accept Country Christmas Committee recommendation and earmark up to $10,000 from Country Christmas Funds to go towards the Village Ball Park fields for improvements.  Seconded by D. Denniston. Motion Carried.

After review and discussion  D. Foote  made a motion to accept Public Safety Committee recommendations and hire Mike Turner for Public Safety Chief and Combine Fire & Rescue Departments with effective date of September 1, 2018.  Supported by D. Denniston.  D. Schneider Abstained. M. Turner Abstained.  Motion Carried.

After review and discussion regarding Fire Hall Roof it was decided to Table until after fire and rescue officers meeting to determine type of roofing to use metal or shingles.

After review and discussion D. Denniston made motion to repair engine #222 for up to $5,000.  Supported by R. Studt. M. Turner Abstained.  Motion Carried.

R. Keck discussed meeting outcome with SRI, it was stated that SRI will do no contract at this time due to availability of RR Tracks and any other unforeseen circumstances.  SRI requested for more glitzier and spectacular displays throughout village.  It was recommended that we ask for 2-5 yr contract with a clause regarding tracks and other unforeseen circumstances.

R. Keck presented with information regarding grant resources from Greater Gratiot Community Foundation, it was decided no funds available to meet grant at this time.

It was brought to Councils attention that DEQ was not receiving the Villages MOR’s and DMR’s on time, this has caused them to conduct a full inspection for village Lagoon system.  

Mercantile Bank has offered Remote Deposit Capture to the Village. After review and discussion it was decided that there is not enough of a demand for this service.

Council was presented with information regarding MiDeal membership and the savings that village could have for being members of this service.  

After review and discussion M. Turner motioned to purchase membership to the MiDeal program as presented. Supported by D. Foote.  Motion Carried.

It was presented to Council that the Printer is out dated and no parts will be accessible after this year, a quote was presented from Capitol Communication System, Inc. After review and discussion the topic was tabled for further determination.

Fire Chief M. Turner presented the Payoff for 2010 Kenworth fire truck.  After review and discussion R. Studt made motion to approve the Fire Departments recommendation to pay off fire truck. Supported by D. Foote.  M. Turner abstained. Motion Carried.

Fire Chief M. Turner requested that remaining balance from last years budget be transferred to Fire Truck Replacement fund.

Council discussed blight issues regarding the home on 314 S. Quarterline St. clean up from fire timeline and the Salvation Army Drop Box on Quarterline becoming a drop off for everything with untimely pick up from Salvation Army. After review and discussion it was decided to contact owners of  both properties to get information on timeline and to request weekly pick up for Drop Box.  

After review and discussion D. Denniston motioned to spend up to $12,380 to replace asphalt on Major streets.  Supported by D. Foote.  Motion Carried.


 D. Denniston made motion to adjourn regular council meeting.  Supported by S. Studt .  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                     Michelle Fitzpatrick, Village Clerk
14  General Category / Council Meeting Minutes / Council Meeting May 10, 2018 on: May 17, 2018, 09:48:44 AM
Ashley Village Council Meeting Minute
May 10, 2018



The regular council meeting was called to order at 7:05 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Dave Foote, Dee Denniston, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, R. Keck, Projects manager, Michelle Fitzpatrick, Clerk and Mary Osborn, Treasurer. Mike Turner arrived subsequently.

Visitors:

S. Studt    made a motion to approve the amended agenda as presented with removal of Consumers Franchise.  Supported by R. Studt.  Motion carried.

D. Denniston made a motion to accept the Council Meeting Minutes of April 12, 2018 as presented.  Supported by D. Schneider.  Motion carried.

After review and discussion R. Studt made a motion to approve the check register/expenditures from April 13, 2018 thru May 10, 2018.  Supported by D. Denniston.  Motion carried.

Fire Department Report – Done Quarterly Now.

Rescue Report – Reviewed and Discussed.

Old Business:

 After review and discussion  S. Studt made a motion to adopt RESOLUTION 2018-05 A RESOLUTION TO ADOPT THE VILLAGE OF ASHLEY PARKS AND RECREATION MASTER PLAN.  Seconded by D. Schneider.  Roll call vote was taken:
Ayes: A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt
Nays: 0
Absent: M. Turner
Resolution 2018-05 passed and adopted.

New Business:

After review and discussion D. Foote  made a motion to adopt RESOLUTION 2018-03 RESOLUTION TO INCREASE THE MONTHLY TRASH RATE FOR RESIDENTIAL AND BUSINESS CUSTOMERS FOR THE VILLAGE OF ASHLEY.  Seconded by D. Denniston.  Roll call vote was taken:
Ayes: A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt
Nays: 0
Absent: M. Turner
Resolution 2018-03 passed and adopted.

M. Fitzpatrick village clerk reported on the SAW Grants GIS system and the requirements needed for wireless service, a contract was presented from Verizon that specializes in Government wireless programs and services.

After review and discussion  D. Foote  made a motion to adopt RESOLUTION 2018-06 RESOLUTION STATING THAT THE VILLAGE COUNCIL AND CLERK ARE AUTHORIZED AND DIRECTED TO EXECUTE VERIZON WIRELESS CONTRACT ON BEHALF OF THE VILLAGE OF ASHLEY.  Seconded by D. Schneider .  Roll call vote was taken:
Ayes: A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt
Nays: 0
Absent: M. Turner
Resolution 2018-06 passed and adopted.

M. Fitzpatrick village clerk reported on the requested contract from M-Dot for the Safe Routes To School Grant.

After review and discussion  D. Foote  made a motion to adopt RESOLUTION 2018-07 RESOLUTION STATING THAT THE VILLAGE COUNCIL AND CLERK ARE AUTHORIZED AND DIRECTED TO EXECUTE MICHIGAN DEPARTMENT OF TRANSPORTATION CONTRACT ON BEHALF OF THE VILLAGE OF ASHLEY.  Seconded by D. Schneider .  Roll call vote was taken:
Ayes: A. Paksi, D. Foote, R. Studt, D. Denniston, D. Schneider, S. Studt, M. Turner
Nays: 0
Absent: 0
Resolution 2018-07 passed and adopted.

After review and discussion  M. Turner  motion to accept Wage Committees recommendations to hire Brynn Lamey for Seasonal DPW Position at starting wage of $10.71 per hour to begin employment immediately.  Seconded by  D. Schneider .  Motion Carried.

A. Paksi brought attention to the need of Fire Barn roof replacement.  After review and discussion it was decided to begin getting estimates for repair.

Village of Ashley Trading Days committee members Lynae Nierescher and Leandra Fox presented with report of plans for the upcoming event stating the goal is to draw in younger crowds with mechanical bulls, rolling video games, bumper cars, water slide, movie night and possible fireworks.  Also, gave report on financials and amount of  funds received from donations and their continuation of soliciting for more donations.  

R. Keck stated that Gratiot County Community Foundation is offering up to $50,000 grant monies for community projects for surrounding areas.  After review and discussion it was noted that the Planning Commission will meet and come up with recommendations to present to next months council meeting.


 M. Turner  made motion to adjourn regular council meeting at 8:45pm.  Supported by S. Studt .  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                         Michelle Fitzpatrick, Village Clerk

15  General Category / Council Meeting Minutes / Special Public Meting 5/10/18 on: May 17, 2018, 09:46:50 AM
Village of Ashley Council
Special Meeting to the Public
May 10, 2018


Public Meeting was called to order at 6:45pm, May 10, 2018, by Ann Paksi, Village President.

Members Present:  D. Denniston, D. Foote, R. Studt, A. Paksi, D. Schneider, S. Studt, J. Peters DPW Supervisor, M. Fitzpatrick Clerk, Mary Osborn-Treasurer

Members Absent:  M. Turner

Visitors Present:  Dawn Levey


The purpose of this public hearing is to provide residents of the Village an opportunity to voice their interest, concerns, comments, and/or questions to members of the Village of Ashley Council, in regard to a proposed Parks and Recreation Master Plan.

Village of Ashley Parks and Recreation Master Plan was presented and opened to public comments.
•   Visitor requested to have Congressman Molenar to come out to our Grand Opening for our  Park improvement funded by the LWCF Grant.

A. Paksi asked for more public comments.

D. Schneider motioned to adjourn at 6:58pm. Supported by D. Foote.  Motion Carried.



_______________________________            ______________________________
Ann Paksi, President                                      Michelle Fitzpatrick, Clerk
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