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« on: September 19, 2018, 01:52:03 PM »

Ashley Village Council Meeting Minutes
September 13, 2018


The regular council meeting was called to order at 7:00 p.m. by President Ann Paksi.

The Pledge of Allegiance was said.

Roll call was taken with Ann Paksi, Mike Turner, Dee Denniston, Doug Schneider, Stefanie Studt, Robert Studt, Jeff Peters, DPW Supervisor, Michelle Fitzpatrick Clerk, R. Keck, Projects manager and Mary Osborn, Treasurer. Absent Dave Foote.

Visitors:  Roger Numerich – here for observation, Ann Marie Bradley – here for observation, Brandon Slavik-AVFD

R. Studt    made a motion to approve the amended agenda as presented adding Fire/Rescue Department Bank accounts to agenda.  Supported by D. Schneider.  Motion carried.

R. Studt made a motion to accept the Council Meeting Minutes of August 9, 2018 as presented.  Supported by M. Turner.  Motion carried.

After review and discussion R. Studt made a motion to approve the check register/expenditures from August 10, 2018 thru September 12, 2018.  Supported by D. Schneider.  Motion carried.

Fire & Rescue Department Report – Chief Slavik requested update on Truck 222 repair, J. Peters gave him update and stated we are awaiting additional parts to be shipped.  Fire Department inquired about raffling off a quilt for fundraising during Country Christmas, council gave consent with raffle licensing in place.  Chief also inquired about being put on as signer for fire/rescue accounts, he requested for both he and Assistant Chief Moore be added on accounts at this time.  Chief Slavik also presented with a Truck Upgrade proposal requesting to get specs on a new Rescue truck using old truck as brush truck, council gave the go ahead to get quotes and bring back to council for approval.

Old Business:


Water and Sewer Committee presented updates on SAW Grant stating they met with Spicer Engineers and Financial Analyst and had to come up with a level of service for our Capital Improvement Plan to fix Storm & Waste Water pipes.  Chairman of committee R. Studt stated it would be in the best interest financially for the Village to go with the minimum level of service at this time.  Council agreed with the decision.

New Business:

Fiscal Year 2018 Audit was turned into Dept. of Treasury, we received letter for “Request for Improvement of Deficiencies-Corrective Action Plan”.  Council reviewed the request and gave response for corrective action plan to be submitted by the Clerk.

DPW Supervisor J. Peters presented with a quote from Nelson Tank for Tower Inspection that is overdue.

R. Studt made a motion to sign contract with Nelson Tank to spend up to $2450.  Supported by M. Turner.  Motion Carried.

R. Keck gave update for Park Completion, he has stated we are nearing the completion of Park and will need to plan a Park Dedication Ceremony for next spring.  He also stated there is an excess of $8,000 in grant funds that can still be used, council discussed some of the options to utilize these funds and have determined Park Benches and Signage would be beneficial for the use of those funds.

DPW Supervisor J. Peters presented with the need for Electrical Improvements for the Remenar building before Country Christmas, he informed council of quote form Randy Davis for the improvements.

D. Denniston  made motion to hire Randy Davis to improve electrical components for the Remenar building spending up to $2150 to be paid out of Country Christmas Fund.  Supported by Stefanie Studt.  Motion Carried.

DPW Supervisor J. Peters presented with the need for spray for the Lagoons to kill the duck weed.  He also discussed the treatment of Bag Enzymes for Pond Maintenance at the cost of $864.58 per month and how it would be beneficial for Pond Maintenance.

M. Turner made motion to purchase spray for the Lagoons to eliminate Duck Weed not to exceed 10 gallons. Supported by D. Denniston.  Motion Carried.

DPW Supervisor J. Peters informed Council of the need for a new Fire Hydrant to replace the one at Farr and Oak streets.

D. Schneider made motion to purchase/replace Fire Hydrant at Farr and Oak Street not to exceed $2500.  Supported by M. Turner.  Motion Carried.

Village Clerk M. Fitzpatrick presented invoice from Mike and Son Asphalt for $108,138.42 for payment.

D. Denniston made a motion to pay Mike & Son Asphalt invoice for $108,138.42 by transferring $50,000 from Country Christmas Fund (funds paid back to the village) to Parks & Recreation Fund and by cashing in two General CD’s in the amounts of $17,661.42 and  $17,798.68 depositing into P&R Fund and $22,678.32 remaining balance out of Park & Rec fund.  For a total of  $108,138.42 .  When Grant reimbursements funds are received $50,000 will be replaced into General Fund and CD’s will be replaced.  Supported by D. Schneider.  Motion Carried.

Resident Complaints received regarding abandoned building on corner of Pine & Quarterline and East side of Quarterline Street.  Resident requests both properties to be cleaned up and standards put forth on abandoned properties.  Council stated that one of the buildings has been monitored by County, clerk will contact County to check on status of this property and council will look into the other building.   Standards are put forth in our Blight Ordinance and our Zoning Ordinance to be reviewed by council again.

R. Studt  made a motion to add Chief Brandon Slavik and Assistant Chief  Richard Bryan Moore to Fire/Rescue accounts getting debit cards in their name.  Supported by D. Denniston.  Motion Carried.

D. Schneider made motion to adjourn regular council meeting at 9:07pm.  Supported by M. Turner.  Motion Carried.



_____________________________         __________________________________
Ann Paksi, Village President                     Michelle Fitzpatrick, Village Clerk
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